Supporting Programs

Program Goal

Providing administrative and financial support to boost the marketing effects of Goyang as a host of MICE
Hosting MICE events related to Goyang’s strategic industries to make the city more competitive and attractive

Support Overview

Step-by-step support process: Bidding—Promoting-Hosting
Support category: International conferences, local meetings, corporate meetings, incentive tours, international events, exhibitions

※Off-line events as well as hybrid (online and offline) events to be supported

Eligibility: Supports shall be differentiated considering the size of the event and ripple effect on the local economy
Method: Subsidy shall be provided to the applicants within the approved final subsidy after the review of the result reports

Category	Eligibility
International Conferences	1. An international conference hosted by an organization or a corporate body that belongs to an international organization or body. The international conference must meet the following conditions¹⁾: - Inclusion of international participants from at least 5 countries - More than 100 international participants out of a total of 300 participants - The duration of the conference shall be at least 3 days 2. An international conference hosted by an organization or corporate body which does not belong to an international organization or body. The international conference must meet the following conditions²⁾: - More than 150 international participants among the total participants - The duration of the conference shall be at least 2 consecutive days 3. Other small and medium-sized international conferences to be held in the city of Goyang which meet the following conditions: - More than 150 participants, among which at least 10% are international participants - The duration of the conference shall be at least 2 consecutive days ※ Article 2 of the International Conference Industry Promotion Act provides the legal basis for 1) and 2) ※ The conference which meets any of the three conditions above is eligible to apply for international conference support
Local Meetings	1. A local meeting to be held in the city of Goyang which meets the following conditions: - More than 100 Korean participants - The duration of the local meeting shall be at least 2 consecutive days
Corporate Meetings and Incentive Tours	1. Corporate meetings and incentive tours³⁾ to be held in the city of Goyang which meet the following conditions: - More than 50% of all participants must be international participants (In the case of a corporate meeting, however, more than 10% of all participants must be international participants to be eligible for support application) - Events with participants staying in Goyang for at least for 1 night⁴⁾ 3) The program is led by a single corporation or group to raise their workers’ productivity and should include a team-building program, cooperative program, or meeting aiming for all workers which last for at least 4 hours. 4) Off-line participants must stay in Goyang at least for 1 night. (The same condition is applied to hybrid events)
International Events	1. An international event that is open to the public and considered to attract international delegates in the form of exchange and competition related to special themes such as culture and art, leisure, or recreation. The international event must meet the following conditions: - More than 1,000 participants among which at least 10% must be international participants - The duration of the event shall be at least 2 consecutive days
Exhibitions	1. An exhibition which is to be held for the first time or has been held once in Goyang. The exhibition must meet the following conditions: - The exhibition area must be more than 3,000㎡ in size - More than 50 participating companies - More than 3,000 participants with more than 50 invited buyers⁵⁾ included - The duration of the event shall be at least 2 consecutive days 5) An “invited buyer“ refers to Korean or international buyers invited by the host through the payment of a certain amount of money

Progress	Bidding Support	Promoting Support	Hosting Support
Progress	Supporting overseas activities to attract MICE events, which have yet to be confirmed to be hosted in Goyang	Supporting overseas promotion activities for the latest event and the event before that to attract more participants to MICE events hosted in Goyang	Supporting all relevant activities of the MICE events to be held in Goyang within the current year
Conferences	International Conferences		International conferences, local meetings, corporate meeting, incentive tours, international events, exhibitions
Subsidy Limit	Max. 10 million KRW	Max. 5 million KRW	Max. 30 million KRW ※ Note that the maximum per exhibition is 50 million KRW
Range of Support	Consultation on bidding Support letter for winning the bid Materials for preparing a proposal Goyang site inspection Overseas joint bidding activity (to be discussed in advance) Goyang promotional video and Welcome Kit¹⁾ 1) Welcome Kit: Goyang promotional materials and souvenirs	Promoting the event through CVB’s promotional channel Goyang promotional video and Welcome Kit	Promoting the event through CVB’s promotional channel Goyang promotional video and Welcome Kit Introducing the team-building program for tourist attraction in Goyang Goyang MICE supporters’ pool (young and elderly supporters)⁴⁾ 4) Only elderly supporters to be provided with labor costs
	※ However, certain items are only to be supported on condition that payment can be verified in KRW (Examples: flight, accommodation, overseas performance fee, etc.)
	Producing souvenirs or promotional materials such as brochures, banners, and videos Producing and printing the proposal PT for bidding Overseas official banquet or performance Installation of a promotional booth Flight and accommodation fees for the organizing body²⁾ 2) Maximum of two people in charge of bidding, including one person from the PCO, may be supported with an economy class flight ticket and a standard room for accommodation during the event period	Producing souvenirs or promotional materials such as a brochure, banner, and video Overseas official banquet or performance Installation of a promotional booth Flight and accommodation fee for the promoting body³⁾ 3) Maximum of two people in charge of promotion, including one person from the PCO, may be supported with an economy class flight ticket and a standard room for accommodation during the event period	Producing souvenirs or promotional materials such as a brochure, banner, and video Rental fee of an event venue in Goyang (centers, hotels, etc.) Performance or official banquet (Welcome party, gala dinner, etc.) Rental fee for equipment and systems for event operation (excludes the installation of an exhibition booth) Admission fees for tourist attractions in Goyang and bus rental fees (More than 2 tourist attraction sites must be verified) Shuttle bus (travel routes to be discussed in advance) Invitation fee for speakers or buyers from South Korea and abroad (transportation and accommodation fees) Insurance fee for the event Promotion fee

Bidding Support

Hosting Support

An event with participants from at least 5 countries
An event to be held in Korea for the first time
An event to be selected through a bidding competition among at least 3 countries including South Korea
An event related to Goyang’s strategic industries¹⁾

: Smart City, Medical Care, Cars for the Future and Drones, Horticulture, Climate Change Response, New Korean Wave and Culture, Broadcasting Image

1) Based on Goyang city’s mid to long term promotion plan for MICE industries in 2018-2023

An event with an agreement to be held in Goyang for at least 3 consecutive years
Utilization of at least one Goyang MICE Alliance member
Sustainable MICE events which meet one of the following two conditions:

→ In the case of an application including at least two items in the Goyang Sustainable MICE Event Hosting Manual (Refer to the attachment)

→ In the case of the submission of a Carbon Neutral Program certificate recognized by the government

An event with a huge ripple effect on the Goyang economy which meets at least one of the following conditions:

→ Operation of a tourism program in Goyang with at least 2 tourist attraction sites to be visited or the utilization of at least 3 MICE supporters

An event related to Goyang’s strategic industries¹⁾:

Smart city, medical care, cars for the future and drones, horticulture, climate change response, New Korean Wave and culture, broadcasting image

1) Based on Goyang city’s mid to long term promotion plan for MICE industries in 2018-2023

An event with an agreement to be held in Goyang for at least 3 consecutive years
An event recognized by the Association of Korean Exhibition Industry
Utilization of at least one Goyang MICE Alliance member
Sustainable MICE events which meet one of the following two conditions:

→ In the case of an application with at least 2 items in the Goyang Sustainable MICE Event Hosting Manual (Refer to the attachment)

→ In the case of the submission of a Carbon Neutral Program certificate recognized by the government

An exhibition with side events (conventions, other events, etc.)
An event with a large ripple effect on the Goyang economy which meets at least one of the following conditions:

→ Operation of a tourism program in Goyang with at least 2 tourist attraction sites to be visited or utilization of at least 5 MICE supporters

An event related to Goyang’s strategic industries¹⁾:

Smart city, medical care, cars for the future and drones, horticulture, climate change response, New Korean Wave and culture, broadcasting image

1) Based on Goyang city’s mid to long term promotion plan for MICE industries in 2018-2023

An event with an agreement to be held in Goyang for at least 3 consecutive years
Utilization of at least one Goyang MICE Alliance member
Sustainable MICE events which meet one of the following two conditions:

→ In the case of an application with at least 2 items in the Goyang Sustainable MICE Event Hosting Manual (Refer to the attachment)

→ In the case of the submission of a Carbon Neutral Program certificate recognized by the government

Operation of a tourism program in Goyang with at least 2 tourist attraction sites to be visited

An event with an agreement to be held in Goyang for at least 3 consecutive years
Utilization of at least one Goyang MICE Alliance member
Sustainable MICE events which meet one of the following two conditions:

→ In the case of an application with at least 2 items in the Goyang Sustainable MICE Event Hosting Manual (Refer to the attachment)

→ In the case of the submission of a Carbon Neutral Program certificate recognized by the government

Utilization of at least 8 MICE supporters

For Application

For Result Report

One copy of the official letter under the name of the event organizer
Agency’s evidence documents to prove the agency’s activities (a copy of the authorization letter, contract, agency’s passbook and business registration certificate, and organizer’s official letter)¹⁾

1) Submission is only required for relevant groups.

One copy of the application form (fill out the online system form)
One copy of the business registration certificate or unique number certificate
One copy of the event plan report (including a budget execution plan)
One copy of the memorandum of implementation
One copy of the event venue lease agreement²⁾ or quotation

2) In the case of an application for an exhibition subsidy, the lease agreement must be submitted.

One copy of each corporation registration certificate and certificate of registered seal

One copy of the event result report
One copy of the official letter of request for the subsidy under the name of the event organizer
One copy of the subsidy settlement report
One copy of the list of participants
Evidence materials such as photos of the event including the sponsor and logo • One copy of a document of evidence to prove the fulfillment of preferred items
Evidence materials to prove the utilization of Goyang MICE supporters
(a copy of the salary statement, list of supporters, ID cards and passbooks)
One copy of the settlement/expenditure report of each item to be subsidized³⁾

3) All pages require a certified true copy and a simple receipt will not be accepted as a substitute

One copy of each passbook and business registration certificate of the subsidy receiving institute
One copy of the corporate card

Application Period: At all times between February 2022 and November 2022

※ Note, however, if the budget is exhausted, the application period may be concluded earlier than scheduled

Due Date: At least one month before executing each step (bidding/promoting/hosting)
Applicant: Local hosting and organizing bodies (academic associations, corporations, enterprises, institutional organizations, etc.), local agencies authorized by the hosting and organizing bodies (PCO, PEO, etc.)
How to Apply: Apply through the Goyang MICE Support Program website (support.goyangcvb.com)
Notification of Results: Notification shall be issued by an official letter after the internal assessment

Indicators displaying the sponsor Gogyang city and Goyang CVB in Korean and English or a logo on promotional materials (banners, program books, X banners, etc.), souvenirs, etc. (at least two indicators are required) → How to mark: Sponsored by Goyang CVB / Sponsor: CVB
Distribution of at least one press release related to Goyang CVB and the Goyang MICE Support Program before (or after the conclusion of) the event
Cooperation in cases where a survey or monitoring is conducted, targeting the organizer and participants, or feedback of support is required

In the case where the result report and settlement report are not submitted within one month after the completion of the event, the subsidy is to be canceled

→ In accordance with the closing of accounting, the subsidy is to be provided only for events with their result report to be submitted by December 15, 2021

→ In cases where the completion date of the event is after December 15, 2021, the subsidy may be provided before the settlement (prior discussion required)

Events unable to support: Events hosted or organized by the central or local government, religious events, political events, exhibition of common consumer goods focused on B2C
More than 60% of the subsidy should be used at companies in Goyang

* Companies in Goyang: The location of the companies on the business registration certificate shall be in Goyang

* Refer to the Goyang MICE Alliance member list [Click to go]

If you use the subsidy to produce souvenirs or promotional material, the order quantity cannot be over 120% of the number of participants
The VAT and bank remittance fees are not to be supported
Subsidy is to be provided to the applicants within the approved final subsidy after the assessment of the result report
In the case where the government, other government-related agencies, other local governments, etc. provide a subsidy, the same item may not be subsidized twice
The subsidy may only be used on matters authorized to be subsidized as described above
All expenditure using the subsidy may only be made by money transfer or with a credit card under the name of the CEO or corporation, but not in cash in any case
The budget must be executed in accordance with the submitted event plan report (In cases where the subsidy is used on matters which are not approved, such expenses will not be subsidized)
In cases where there is a change in the event plan (the venue size, event period, name, location, etc. that are on the contract), items in the budget, or business owner or business site (the name of the company, CEO, address, etc. that are on the business registration certificate), CVB must be notified without delay and approval must be obtained in advance
In cases where an international organizer applies for the subsidy, the provision of the subsidy is only allowed for the local agency with which the international organizer has officially signed a contract
The subsidy approved in the year of application may not be transferred to the next year
Those who are qualified for the subsidy in the step of bidding and promoting must be verified by the evidence materials of previous events
Hybrid events (online and off-line) prompted by COVID-19 may be supported.

→ Online participants are recognized as official participants only in cases where a hybrid event is to be held in Goyang

→ The minimum number of off-line participants will be determined in accordance with social distancing measures the government recommended

The applicants must strengthen their hygiene and safety measures to prevent the spread of COVID-19 and actively comply with the government’s future recommendations

※ Refer to the “Goyang MICE Support Program FAQ“ below for other inquiries

In the case of the settlement of the subsidy, must all pages of the settlement document need to be provided as a certified true copy?

- Yes, all pages need to be a certified true copy. A copy of the expenditure document and other evidence materials must be proved to be original through the registered seal of the billing agency (organization/PCO). (The registered seal and certificate of the registered seal must be used in principle. In case of the absence of it, however, the seal of the organization’s name may be allowed)

I do not have a deposit certificate due to cash transactions. Is a handwritten deposit not allowed?

- Cash transactions are not allowed. Please pay by money transfer or with a credit card.

Do I have to upload each and every file on the site for the online result report?

- You are required to upload files online in principle, but if they are too large to be uploaded, you may send them via e-mail. Once the subsidy is confirmed, you must send the original files by mail.

Category	Subcategory	Condition	Target Event
Invitation fee for speakers or buyers from South Korea and abroad	Transportation and accommodation fees for speakers or buyers from South Korea and abroad	Within 50% of the subsidy	Exhibition
Rental fees	Rental fee for an exhibition venue and conference room	Within 50% of the subsidy	International conference, local meeting, exhibition

PLAN YOUR EVENT

PLAN YOUR EVENT

Supporting Programs

Goyang MICE Support Program 2022