Supporting Programs

Bidding Support (Maximum 10 million KRW)

Description: Supporting overseas activities to attract MICE events which have yet to be confirmed to be hosted in Goyang

Range of Support

Administrative Support

• Consultation on bidding

• Support letter for winning the bid

• Materials for preparing a proposal

• Goyang promotional video and Welcome Kit¹

• Overseas joint bidding activity (to be discussed in advance)

• Goyang field visit

Financial Supportf

• Production costs for souvenirs and promotional materials

• Production and printing costs for proposal presentation

• Overseas official banquet or performance cost

• Production cost for booth installation

• Flight and accommodation fees for the bidding entity²

Promoting Support (Maximum 5 million KRW)

Description: Supporting overseas promotion activities for the latest event and the event before that to attract more participants to MICE events finalized to be hosted in Goyang

Range of Support

Administrative Support

• Promoting the event on Goyang CVB’s social media channel

• Goyang promotional video and Welcome Kit1

Financial Supportf

• Production costs for souvenirs and promotional materials

• Overseas official banquet or performance cost

• Production cost for promotional booth installation

• Flight and accommodation fees for the promoting entity²

Hosting Support

Description: Supporting all relevant activities of the MICE events to be held in Goyang within the current year

Range of Support

Administrative Support

• Promoting the event on Goyang CVB’s social media channel

• Goyang promotional video and Welcome Kit¹

• Introducing the team-building program for tourist attractions in Goyang

• Goyang MICE supporters’ pool (young and elderly supporters)

Financial Supportf

• Rental fee of an event venue in Goyang³

• Production costs for souvenirs and promotional materials

• Performance or official banquet fee⁴

• Meeting equipment rental fee⁵

• Media promotion and advertisement fee

• Invitation fee for speakers or buyers from South Korea and abroad⁶

• Service fee for security or guard services company in Goyang

• Service fee for waste disposal company in Goyang

• Admission fees for tourist attractions in Goyang⁷ and tour bus rental fee

• Event insurance fee

• Shuttle bus fee⁸

1. Welcome Kit: Goyang promotional materials and souvenirs

2. Flight and accommodation fee for the bidding/promoting entity: A maximum of 2 people, including the bidding/promoting organization (1 person from an agency) may be supported with an economy class flight ticket and a standard room for accommodation ( limited to during the event period)

3. Event venue in Goyang: Hotel, exhibition convention center, etc. (outdoor venue allowed) However, the event venue rental fee can be up to 40% of the total subsidy

4. Performance or official banquet: Can be used limited to the events specified in the official schedule (ex: Welcome reception, gala dinner, welcome lunch or banquet, etc.)

5. Meeting equipment rental: Only apply to equipment rental, not booth installation However, exhibitions held by a company in Goyang may use the budget for exhibition hall equipment

6. Inviting speakers or buyers from South Korea and abroad: limited use for transportation fee and accommodation fee

7. Admission to tourist attractions in Goyang: Visits to more than 2 tourist attraction sites must be verified

8. Shuttle bus: The travel routes should be discussed in advance

Eligibility

○ A conference held by an international organization, institution, corporation, or group that meets all of the following requirements*

Foreign participants from 3 or more countries
100 or more participants, of which 50 or more are foreigners
A conference held for 2 days or longer

○ A small or medium-sized international conference held in Goyang that meets all of the following requirements

150 or more total participants (10% or more are foreign participants)
A conference held for 2 days or longer

※ * is based on the 『Article 2 of the International Conference Industry Promotion Act』

※ Eligible to apply if satisfying 1 of the 2 conditions above

※ However, when applying with the conference with sub-exhibition as an international conference,

only a separate meeting room outside the exhibition hall will be permitted

Required

① 60% or more of the total subsidy shall be used with companies in Goyang⁹

② Use 2 or more Goyang MICE Alliance members¹⁰

③ On promotional materials (banners, program leaflets, X-banners, etc.), display the logo of Goyang CVB and specify the Bureau as the sponsor in Korean and English¹¹

④ Required to attend at least 1 regular meeting of the Goyang MICE Alliance (in the current year)

Additional Points Given

① Practice sustainability (when 1 out of 3 criteria below is satisfied)

Apply 3 or more items in the ‘Goyang Sustainable MICE Hosting Manual’¹²
Apply 3 or more items in the Korea Tourism Organization’s ‘ESG Operations Guide’¹³ on pages 57-59
Submit a certificate of ‘Carbon Neutrality Program’ recognized by the government

② Operate Goyang tourism program

Include 2 Goyang tourist attractions in the program

③ Utilize Goyang MICE professionals

Use at least 3 ‘middle-aged professionals’ trained by Goyang CVB

Eligibility

○ A conference held in Goyang that meets all of the following requirements

100 or more domestic participants
A conference held for 2 days or longer

Required

① 60% or more of the total subsidy shall be used with companies in Goyang⁹

② Use 2 or more Goyang MICE Alliance members¹⁰

③ On promotional materials (banners, program leaflets, X-banners, etc.), display the logo of Goyang CVB and specify the Bureau as the sponsor in Korean and English¹¹

④ Required to attend at least 1 regular meeting of the Goyang MICE Alliance (in the current year)

Additional Points Given

① Practice sustainability (when 1 out of 3 criteria below is satisfied)

Apply 3 or more items in the ‘Goyang Sustainable MICE Hosting Manual’¹²
Apply 3 or more items in the Korea Tourism Organization’s ‘ESG Operations Guide’13 on pages 57-59
Submit a certificate of ‘Carbon Neutrality Program’ recognized by the government

② Operate a Goyang tourism program

Include 2 Goyang tourist attractions in the program

③ Utilize Goyang MICE professionals

Use at least 3 ‘middle-aged professionals’ trained by Goyang CVB

Eligibility

○ An event that meets the purpose of attracting or increasing foreign tourists does not belong to the category of international conference, domestic conference, or exhibition, and meets all of the following requirements

1,000 or more total participants (10% or more are foreign participants)
An event held for 2 days or longer

Required

① 60% or more of the total subsidy shall be used with companies in Goyang⁹

② Use 2 or more Goyang MICE Alliance members¹⁰

③ On promotional materials (banners, program leaflets, X-banners, etc.), display the logo of Goyang CVB and specify the Bureau as the sponsor in Korean and English11

④ Required to attend at least 1 regular meeting of the Goyang MICE Alliance (in the current year)

Additional Points Given

① Practice sustainability (when 1 out of 3 criteria below is satisfied)

- Apply 3 or more items in the ‘Goyang Sustainable MICE Hosting Manual’¹²
- Apply 3 or more items in the Korea Tourism Organization’s ‘ESG Operations Guide’¹³ on pages 57-59
- Submit a certificate of ‘Carbon Neutrality Program’ recognized by the government

② Operate a Goyang tourism program

- Include 2 Goyang tourist attractions in the program

③ Utilize Goyang MICE professionals

- Use at least 3 ‘middle-aged professionals’ trained by Goyang CVB

Eligibility

○ An exhibition held in Goyang for the first time (including the existing event held in other cities but held in Goyang for the first time) or an exhibition that has been held in Goyang within 2 times (up to the third time can apply) that meets all of the following requirements

4,000㎡ or bigger exhibition space
50 or more exhibitors
100 or more booths
An event held for 2 days or longer

Required

① 60% or more of the total subsidy shall be used with companies in Goyang⁹

② Use 2 or more Goyang MICE Alliance members¹⁰

③ On promotional materials (banners, program leaflets, X-banners, etc.), display the logo of Goyang CVB and specify the Bureau as the sponsor in Korean and English¹¹

④ Required to attend at least 1 regular meeting of the Goyang MICE Alliance (in the current year)

Additional Points Given

① Practice sustainability (when 1 out of 3 criteria below is satisfied)

Apply 3 or more items in the ‘Goyang Sustainable MICE Hosting Manual’¹²
Apply 3 or more items in the Korea Tourism Organization’s ‘ESG Operations Guide’¹³ on pages 57-59
Submit a certificate of ‘Carbon Neutrality Program’ recognized by the government

② Utilize Goyang MICE professionals

Use at least 3 ‘middle-aged professionals’ trained by Goyang CVB

③ More than 100 overseas buyers

Invited buyers refer to those invited by the organizer at a certain price
Must submit a list of overseas buyers and other documented proof of invitation

9. Companies in Goyang: Companies with business address per Business Registration is located in Goyang

10. Goyang MICE Alliance members: See (Attached) Goyang MICE Alliance Member List and Goyang Convention & Visitors Bureau’s official website (goyangcvb.com)

11. How to credit: (English)Sponsored by Goyang CVB / (Korean)후원: 고양컨벤션뷰로

12. Goyang Sustainable MICE Hosting Manual: See (Attached) Manual

13. Korea Tourism Organization’s ‘ESG Operations Guide’: See (Attached) Guide’s pages 57-59

○ Application Period: Throughout the period from February to November 2023 (※ May close early when the subsidy is exhausted)

○ Due Date: Submit at least 2 months before executing each stage of bidding, promoting, and hosting

○ How to Apply: Apply through the Goyang MICE Support Program website (support.goyangcvb.com)

○ Notification of Results: Notified with an official letter after internal review

○ Eligible Applicants

Domestic hosting and organizing entities (academic societies, associations, groups, institutions or corporations, travel agencies, companies)
Domestic organizations delegated by domestic hosting and organizing entities (PCOs, PEOs, MICE facilities, travel agencies, etc.)
Domestic organizations delegated by or co-hosting (co-organizing) with overseas hosting entities

※ ② and ③ require submission of a power of attorney

For Application

For Result Report

① 1 copy of the official letter under the name of the event organizer

② 1 copy of the event plan (including the budget execution plan)

③ 1 copy of the business registration or unique number Certificate

④ 1 copy of the memorandum of implementation

⑤ 1 copy of the event revenue lease agreement* or quotation

* When applying for exhibition support, the lease agreement is required

⑥ Proof of agency delegation (1 copy each of power of attorney, contract, agency’s bankbook, agency’s business registration, and organizer’s official letter)*

* Only applicable groups are required to submit

① 1 copy of the official subsidy request letter in the name of the event organizer

② 1 copy of the settlement report

③ 1 copy of the settlement/expenditure document for each item that the subsidy is used

- Tax invoice, bank transfer statement, copy of a corporate card, etc.

- All pages must be stamped with a certified true copy seal. Simple receipt is not acceptable

④ Proof of sponsorship text, logo insertion, and event photos

⑤ Proof of additional points items

⑥ 1 copy of the bankbook of the organization receiving the subsidy

⑦ 1 copy of the participant list

※ All result reporting documents must be submitted in the original copy by mail within one month after the end of the event

Ineligible Events: Political or religious events, B2C-oriented sales events
The VAT and bank transfer/remittance fees are not be supported
Subsidy is to be issued to the applicants within the final approved amount after the assessment of the result report
When receiving support from other organizations such as the government, government-related organizations, or other local governments, you cannot execute the subsidy on the same item (no duplicate support for the same item)
All expenditures made with the subsidy must be made by bank transfer or a card in the name of the representative or corporation. Cash transactions will not be accepted under any circumstances
Changes to event plan (contractual lease area, event duration, event name, event venue, etc.), changes to budget items, changes to support items applying for subsidy, changes to business or business name (company name, representative, address, etc. per the business registration), and other changes must be notified in advance and approved.
When an overseas organizer applies for the subsidy, it can only be issued to a ‘domestic agency’ officially contracted by the overseas organizer
The subsidies approved in the year of application will not be carried over to the following year
If the results of the event decreased over a certain percentage compared to the plan, the subsidy may be canceled or reduced
Active cooperation is required when requested of organizers and participants survey and monitoring and feedback on the support system

Category

Condition

Subsidy Reduction

○ Reduction based on the achievement of the ‘plan’ submitted when applying for support

- International conferences, domestic conferences, corporate meetings and incentives, and international events: Number of participants

- Exhibitions: Number of exhibitors and booths

Achievement rate compared to the application(%)	80% or more	70% ~ 80%	Below 70%
Subsidy Reduction	100% issued within the approved amount	90% issued within the approved amount	Subsidy canceled

Subsidy Cancellation and Application Restrictions

Failing to submit the result report and settlement report within 1 month after the end of the event
Intentionally submitting false documents when applying for or support or reporting results, or if there are significant defects in the submitted documents
Failing to fulfill the conditions of the subsidy payment
When causing social harm after being notified of support or even after the subsidy is issued
If the event location is changed after receiving administrative and financial support from Goyang Convention & Visitors Bureau

→ If any of the above applies, the subsidy will be canceled and/or confiscated, and the organization will be ineligible for applying for the next 3 years

PLAN YOUR EVENT

PLAN YOUR EVENT

Supporting Programs

Goyang MICE Support Program 2023