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Supporting Programs

Goyang MICE Support Program 2022

Program Overview

Program Goal 

  • Providing administrative and financial support to boost the marketing effects of Goyang as a host of MICE
  • Hosting MICE events related to Goyang’s strategic industries to make the city more competitive and attractive


Support Overview 

  • Step-by-step support process: Bidding—Promoting-Hosting 
  • Support category: International conferences, local meetings, corporate meetings, incentive tours, international events, exhibitions

            ※Off-line events as well as hybrid (online and offline) events to be supported

  • Eligibility: Supports shall be differentiated considering the size of the event and ripple effect on the local economy
  • Method: Subsidy shall be provided to the applicants within the approved final subsidy after the review of the result reports

Description of Support for Each Step

Eligibility for Support by Category

Category
Eligibility
International Conferences

1. An international conference hosted by an organization or a corporate body that belongs to an international organization or body. The international conference must meet the following conditions1):

 - Inclusion of international participants from at least 5 countries

 - More than 100 international participants out of a total of  300 participants

 - The duration of the conference shall be at least 3  days 


2. An international conference hosted by an organization or corporate body which does not belong to an international organization or body. The international conference must meet the following conditions2):

 - More than 150 international participants among the total participants

 - The duration of the conference shall be at least 2 consecutive days 3. Other small and medium-sized international conferences to be held in the city of Goyang which meet the following conditions:

 - More than 150 participants, among which at least 10% are international participants

 - The duration of the conference shall be at least 2 consecutive days 


※ Article 2 of the International Conference Industry Promotion Act provides the legal basis for 1) and 2)

※ The conference which meets any of the three conditions above is eligible to apply for international conference support

Local Meetings

1. A local meeting to be held in the city of Goyang which meets the following conditions: 

 - More than 100 Korean participants

 - The duration of the local meeting shall be at least 2 consecutive days 

Corporate Meetings and Incentive Tours

1. Corporate meetings and incentive tours3) to be held in the city of Goyang which meet the following conditions: 

 - More than 50% of all participants must be international participants

  (In the case of a corporate meeting, however, more than 10% of all participants must be international participants to be eligible for support application)

 - Events with participants staying in Goyang for at least for 1 night4)


3) The program is led by a single corporation or group to raise their workers’ productivity and should include a team-building program, cooperative program, or meeting aiming for all workers which last for at least 4 hours.

4) Off-line participants must stay in Goyang at least for 1 night. (The same condition is applied to hybrid events)

International Events

1. An international event that is open to the public and considered to attract international delegates in the form of exchange and competition related to  special themes such as culture and art, leisure, or recreation. The international event must meet the following conditions:

 - More than 1,000 participants among which at least 10% must be international participants

 - The duration of the event shall be at least 2 consecutive days

Exhibitions

1. An exhibition which is to be held for the first time or has been held once in Goyang. The exhibition must meet the following conditions:

 - The exhibition area must be more than 3,000㎡ in size 

 - More than 50 participating companies

 - More than 3,000 participants with more than 50 invited buyers5) included

 - The duration of the event shall be at least 2 consecutive days 

  

5) An “invited buyer“ refers to Korean or international buyers invited by the host through the payment of a certain amount of money

※ Exception: Events hosted by the central or local government, religious events, political events, and common consumer goods events (mainly B2C)

Subsidy Limit for Each Step and Range of Support

ProgressBidding Support
Promoting SupportHosting Support
Supporting overseas activities to attract MICE events, which have yet to be confirmed to be hosted in Goyang
Supporting overseas promotion activities for the latest event and the event before that to attract more participants to MICE events hosted in Goyang
Supporting all relevant activities of the MICE events to be held in Goyang within the current year

Conferences

International Conferences

International conferences, local meetings, corporate meeting, incentive tours, international events, exhibitions

Subsidy Limit
Max. 10 million KRWMax. 5 million KRW

Max. 30 million KRW

※ Note that the maximum per exhibition is 50 million KRW 

Range of Support
  • Consultation on bidding
  • Support letter for winning the bid
  • Materials for preparing a proposal
  • Goyang site inspection
  • Overseas joint bidding activity (to be discussed in advance)
  • Goyang promotional video and Welcome Kit1)


1) Welcome Kit: Goyang promotional materials and souvenirs

  • Promoting the event through CVB’s promotional channel
  • Goyang promotional video and Welcome Kit

  • Promoting the event through CVB’s promotional channel
  • Goyang promotional video and Welcome Kit
  • Introducing the team-building program for tourist attraction in Goyang
  • Goyang MICE supporters’ pool (young and elderly supporters)4)


4) Only elderly supporters to be provided with labor costs


※ However, certain items are only to be supported on condition that payment can be verified in KRW

(Examples: flight, accommodation, overseas performance fee, etc.)

  • Producing souvenirs or promotional materials such as brochures, banners, and videos
  • Producing and printing the proposal PT for bidding
  • Overseas official banquet or performance 
  • Installation of a promotional booth
  • Flight and accommodation fees for the organizing body2)


2) Maximum of two people in charge of bidding, including one person from the PCO, may be supported with an economy class flight ticket and a standard room for accommodation during the event period

  • Producing souvenirs or promotional materials such as a brochure, banner, and video
  • Overseas official banquet or performance 
  • Installation of a promotional booth
  • Flight and accommodation fee for the promoting body3)


3) Maximum of two people in charge of promotion, including one person from the PCO, may be supported with an economy class flight ticket and a standard room for accommodation during the event period


  • Producing souvenirs or promotional materials such as a brochure, banner, and video
  • Rental fee of an event venue in Goyang (centers, hotels, etc.)
  • Performance or official banquet (Welcome party, gala dinner, etc.)
  • Rental fee for equipment and systems for event operation (excludes the installation of an exhibition booth)
  • Admission fees for tourist attractions in Goyang and bus rental fees (More than 2 tourist attraction sites must be verified)
  • Shuttle bus (travel routes to be discussed in advance)
  • Invitation fee for speakers or buyers from South Korea and abroad (transportation and accommodation fees) 
  • Insurance fee for the event
  • Promotion fee

※ Note that the application must be for only one out of the three steps (bidding, promoting, and hosting) and requires registration within the same fiscal year

[Reference] Conditions of Subsidy Use for Each Support Target

Category
Subcategory
Condition
Target Event
Invitation fee for speakers or buyers from South Korea and abroad
Transportation and accommodation fees for speakers or buyers from South Korea and abroad
Within 50% of the subsidy
Exhibition
Rental fees
Rental fee for an exhibition venue and conference room
Within 50% of the subsidy
International conference, local meeting, exhibition

Preferred Items Considered in the Assessment of Each Step

Bidding Support

Hosting Support

  • An event with participants from at least 5 countries
  • An event to be held in Korea for the first time
  • An event to be selected through a bidding competition among at least 3 countries including South Korea
  • An event related to Goyang’s strategic industries1)

: Smart City, Medical Care, Cars for the Future and Drones, Horticulture, Climate Change Response, New Korean Wave and Culture, Broadcasting Image


1) Based on Goyang city’s mid to long term promotion plan for MICE industries in 2018-2023

  • An event with an agreement to be held in Goyang for at least 3 consecutive years
  • Utilization of at least one Goyang MICE Alliance member
  • Sustainable MICE events which meet one of the following two conditions:

  → In the case of an application including at least two items in the Goyang Sustainable MICE Event Hosting Manual (Refer to the attachment)

  → In the case of the submission of a Carbon Neutral Program certificate recognized by the government

  • An event with a huge ripple effect on the Goyang economy which meets at least one of the following conditions:

  → Operation of a tourism program in Goyang with at least 2 tourist attraction sites to be visited or the utilization of at least 3 MICE supporters 

  • An event related to Goyang’s strategic industries1):

Smart city, medical care, cars for the future and drones, horticulture, climate change response, New Korean Wave and culture, broadcasting image


1) Based on Goyang city’s mid to long term promotion plan for MICE industries in 2018-2023



  • An event with an agreement to be held in Goyang for at least 3 consecutive years 
  • An event recognized by the Association of Korean Exhibition Industry
  • Utilization of at least one Goyang MICE Alliance member
  • Sustainable MICE events which meet one of the following two conditions:

  → In the case of an application with at least 2 items in the Goyang Sustainable MICE Event Hosting Manual (Refer to the attachment)

  → In the case of the submission of a Carbon Neutral Program certificate recognized by the government

  • An exhibition with side events (conventions, other events, etc.)
  • An event with a large ripple effect on the Goyang economy which meets at least one of the following conditions:

  → Operation of a tourism program in Goyang with at least 2 tourist attraction sites to be visited  or utilization of at least 5 MICE supporters

  • An event related to Goyang’s strategic industries1):

Smart city, medical care, cars for the future and drones, horticulture, climate change response, New Korean Wave and culture, broadcasting image


1) Based on Goyang city’s mid to long term promotion plan for MICE industries in 2018-2023

  • An event with an agreement to be held in Goyang for at least 3 consecutive years 
  • Utilization of at least one Goyang MICE Alliance member
  • Sustainable MICE events which meet one of the following two conditions:

  → In the case of an application with at least 2 items in the Goyang Sustainable MICE Event Hosting Manual (Refer to the attachment)

  → In the case of the submission of a Carbon Neutral Program certificate recognized by the government

  • Operation of a tourism program in Goyang with at least 2 tourist attraction sites to be visited 
  • An event with an agreement to be held in Goyang for at least 3 consecutive years
  • Utilization of at least one Goyang MICE Alliance member
  • Sustainable MICE events which meet one of the following two conditions:

  → In the case of an application with at least 2 items in the Goyang Sustainable MICE Event Hosting Manual (Refer to the attachment)

  → In the case of the submission of a Carbon Neutral Program certificate recognized by the government

  • Utilization of at least 8 MICE supporters

Specific Plan for Support

Procedure and Required Documents - Procedure

Notification
Apply through the Goyang CVB website or Goyang CVB application system, etc.
Application
Apply at least one month before each step (bidding/promoting/hosting)
Assessment and Approval
Confirm eligibility for the subsidy through the internal assessment and notify the result
Result Report
Within one month after the completion of the event
Document Review
Review the adequacy of the evidence documents and request the provision of the original documents via mail
Subsidy Provision
The final confirmed subsidy is to be provided within one month after the submission of the result report

Procedure and Required Documents - Required Documents

For Application
For Result Report
  • One copy of the official letter under the name of the event organizer
  • Agency’s evidence documents to prove the agency’s activities (a copy of the authorization letter, contract, agency’s passbook and business registration certificate, and organizer’s official letter)1)

1) Submission is only required for relevant groups.


  • One copy of the application form (fill out the online system form)
  • One copy of the business registration certificate or unique number certificate
  • One copy of the event plan report (including a budget execution plan)
  • One copy of the memorandum of implementation
  • One copy of the event venue lease agreement2) or quotation

2) In the case of an application for an exhibition subsidy, the lease agreement must be submitted.


  • One copy of each corporation registration certificate and certificate of registered seal
  • One copy of the event result report
  • One copy of the official letter of request for the subsidy under the name of the event organizer
  • One copy of the subsidy settlement report
  • One copy of the list of participants
  • Evidence materials such as photos of the event including the sponsor and logo • One copy of a document of evidence to prove the fulfillment of preferred items
  • Evidence materials to prove the utilization of Goyang MICE supporters
  •   (a copy of the salary statement, list of supporters, ID cards and passbooks)
  • One copy of the settlement/expenditure report of each item to be subsidized3)

3) All pages require a certified true copy and a simple receipt will not be accepted as a substitute


  • One copy of each passbook and business registration certificate of the subsidy receiving institute
  • One copy of the corporate card

※ The original copy of all of the result reports must be submitted via mail within one month after the completion of the event

How to Apply

  • Application Period: At all times between February 2022 and November 2022

※ Note, however, if the budget is exhausted, the application period may be concluded earlier than scheduled

  • Due Date: At least one month before executing each step (bidding/promoting/hosting)
  • Applicant: Local hosting and organizing bodies (academic associations, corporations, enterprises, institutional organizations, etc.), local agencies authorized by the hosting and organizing bodies (PCO, PEO, etc.)
  • How to Apply: Apply through the Goyang MICE Support Program website (support.goyangcvb.com)
  • Notification of Results: Notification shall be issued by an official letter after the internal assessment

Prerequisites for the Subsidy ※ The following three conditions must be met:

  • Indicators displaying the sponsor Gogyang city and Goyang CVB in Korean and English or a logo on promotional materials (banners, program books, X banners, etc.), souvenirs, etc. (at least two indicators are required) → How to mark: Sponsored by Goyang CVB / Sponsor: CVB
  • Distribution of at least one press release related to Goyang CVB and the Goyang MICE Support Program before (or after the conclusion of) the event
  • Cooperation in cases where a survey or monitoring is conducted, targeting  the organizer and participants, or feedback of support is required

Items of Note

  • In the case where the result report and settlement report are not submitted within one month after the completion of the event, the subsidy is to be canceled

     → In accordance with the closing of accounting, the subsidy is to be provided only for events with their result report to be submitted by December 15, 2021

     → In cases where the completion date of the event is after December 15, 2021, the subsidy may be provided before the settlement (prior discussion required)

  • Events unable to support: Events hosted or organized by the central or local government, religious events, political events, exhibition of common consumer goods focused on  B2C
  • More than 60% of the subsidy should be used at companies in Goyang

     * Companies in Goyang: The location of the companies on the business registration certificate shall be in Goyang

      * Refer to the Goyang MICE Alliance member list [Click to go]

  •   If you use the subsidy to produce souvenirs or promotional material, the order quantity cannot be over 120% of the number of participants
  • The VAT and bank remittance fees are not to be supported
  • Subsidy is to be provided to the applicants within the approved final subsidy after the assessment of the result report
  • In the case where the government, other government-related agencies, other local governments, etc. provide a subsidy, the same item may not be subsidized twice
  • The subsidy may only be used on matters authorized to be subsidized as described above
  • All expenditure using the subsidy may only be made by money transfer or with a credit card under the name of the CEO or corporation, but not in cash in any case
  • The budget must be executed in accordance with the submitted event plan report (In cases where the subsidy is used on matters which are not approved, such expenses will not be subsidized)
  •   In cases where there is a change in the event plan (the venue size, event period, name, location, etc. that are on the contract), items in the budget, or business owner or business site (the name of the company, CEO, address, etc. that are on the business registration certificate),  CVB must be notified without delay and approval must be obtained in advance
  • In cases where an international organizer applies for the subsidy, the provision of the subsidy is only allowed for the local agency with which the international organizer has officially signed a contract
  • The subsidy approved in the year of application may not be transferred to the next year
  • Those who are qualified for the subsidy in the step of bidding and promoting must be verified by the evidence materials of previous events
  • Hybrid events (online and off-line) prompted by COVID-19 may be supported.

     → Online participants are recognized as official participants only in cases where a hybrid event is to be held in Goyang

     → The minimum number of off-line participants will be determined in accordance with social distancing measures the government recommended

  • The applicants must strengthen their hygiene and safety measures to prevent the spread of COVID-19 and actively comply with the government’s future recommendations

※ Refer to the “Goyang MICE Support Program FAQ“ below for other inquiries

Inquiry

※ Contact : Bella Oh, Marketing Coordinator

    - Tel : 031-927-9924 

    - Email : bella.oh@goyangcvb.com

※FAQ about Goyang MICE Support Program

In the case of the settlement of the subsidy, must all pages of the settlement document need to be provided as a certified true copy?

- Yes, all pages need to be a certified true copy. A copy of the expenditure document and other evidence materials must be proved to be original through the registered seal of the billing agency (organization/PCO). (The registered seal and certificate of the registered seal must be used in principle. In case of the absence of it, however, the seal of the organization’s name may be allowed)


I do not have a deposit certificate due to cash transactions. Is a handwritten deposit not allowed?

- Cash transactions are not allowed. Please pay by money transfer or with a credit card.


Do I have to upload each and every file on the site for the online result report?

- You are required to upload files online in principle, but if they are too large to be uploaded, you may send them via e-mail. Once the subsidy is confirmed, you must send the original files by mail.

Tel : +82-31-927-9970 Fax : +82-505-958-7730 Email : help@goyangcvb.com
Address : #904 Office Building, 217-59 Kintex-ro, Ilsanseo-gu, Goyang-si
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